Fax

How to set: Registering one-touch destinations in the address book

1. Tap [Utility], then select [One-Touch/User Box Registration].

2. Select [Create One-Touch Destination] - [Address Book (Public)] - [Fax].

3. Tap [New].

4. Configure the respective items for fax transmission, then tap [OK].

   Settings	Description
   [No.]	Use the Keypad to enter the registration number for a one-touch destination. If no number is entered, the smallest number available is assigned to the destination.
   [Name]	Enter the registration name for the one-touch destination. You can enter up to 24 characters.
   [Sort Character]	Enter the same name as the one registered. You can enter up to 24 characters. You can sort destinations by registration name.
   [Index]	Select a search text. Group destinations are displayed on the top screen in scan/fax mode as sorted by index specified here. For a frequently used destination, specify the index characters and select [Favorites] at the same time. This allows you to find it more easily.
   [Fax Number]	Enter the fax number for the destination using the Keypad.
   [Line Settings]	Configure the line that is used to send faxes. [Overseas TX]: Faxes are sent to locations with poor communication conditions at a lower baud rate. [ECM OFF]: ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines equipped with the ECM feature communicate with each other, confirming that the sent data is free of errors. This prevents image blurring caused by telephone line noise. The communication time can be reduced by setting ECM to OFF for transmission. However, an image error or communication error may occur depending on the specified communication time value, so change the value to suit conditions. [V34 OFF]: V.34 is a communication mode used for super G3 fax communication. When the remote machine or this machine is connected to a telephone line via PBX, however, you may not establish a communication in the super G3 mode depending on telephone line conditions. In this case, it is recommended that you turn the V.34 mode off to send data. After sending has been completed, this machine automatically returns to the V.34 mode. [Check Dest. & Send]: The specified fax number is compared with the destination fax number (CSI) and data is sent only when those fax numbers match. If they do not match, the communication will fail; therefore preventing a sending error. For transmission to take place in this mode, the fax number of the originating machine must be registered on the recipient side.

How to set: Registering a group

1. Tap [Utility], then select [One-Touch/User Box Registration].

2. Select [Create One-Touch Destination] - [Group].

3. Tap [New].

4. Configure the respective items for fax transmission, then tap [OK].

   Settings	Description
   [Name]	Enter the registration name for the group destination. You can enter up to 24 characters.
   [Sort Character]	Enter the same name as the one registered. You can enter up to 24 characters. You can sort destinations by registration name.
   [Index]	Select a search text. Group destinations are displayed on the top screen in scan/fax mode as sorted by index specified here. For a frequently used destination, specify the index characters and select [Favorites] at the same time. This allows you to find it more easily.
   [Select Destination]	Select addresses to register in the group from already registered one-touch destinations. You can select up to 500 destinations.
   [Destination List]	Allows you to view a list of one-touch destinations registered in a group.

Operation procedure: Selecting multiple addresses from the address book

1. Load the original.

2. Tap [Scan/Fax] and select a destination.

   • You can select more than one one-touch destination from the address book. Tap [No. of Addr.] to display the broadcast destination list and check or delete the specified destinations.

   • To cancel the destination setting, tap the Address Book key for the destination to be canceled.

   • Select an index to narrow down destinations to display.

   • Specify [Add. Type] to narrow down the types of destinations to display.

   • Tap [Check Setting] to check detailed information on the destinations you have set or to cancel destinations.

   • You can also select a group.

   

3. Press the Start key to start scanning of the original.

Operation procedure: Directly entering multiple destinations

1. Load the original.

2. Tap [Scan/Fax] and select an destination type from [Direct Input].

3. Enter a destination, then tap [OK].

   • Tap [Next Dest.] on the address input screen to continue address entry (not enabled for a User Box).

4. Repeat Steps 2 and 3 to complete entry of all destinations.

   [No. of Addr.] displays the number of entered destinations.

   • Tap [Check Setting] to check detailed information on the destinations you have entered or to cancel destinations.

5. Press the Start key to start scanning of the original.

How to set

1. Tap [Utility], then select [Administrator Settings].

2. Enter the password, then tap [OK].

3. Select [Fax Settings] - [Function Settings] - [Forward TX Setting].

4. Tap [Fax].

5. Select [Yes] and configure the respective items for forwarding faxes.

   Settings	Description
   [Output Method]	To have forwarded faxes printed out on this machine, select [Forward & Print]. To have faxes printed out on this machine only in the case forwarding has failed, select [Forward & Print (If TX Fails)].
   [Forward Dest.]	Enter the fax number of the forwarding destination. You can also tap [Select from Address Book] to specify a registered address book or a group as a forwarding destination.

6. Tap [OK].

Operation procedure

• You can use the PC-Fax transmission only when this machine can communicate with the PC through the network.

1. From the [FAX Transmission Popup] screen, select [Add from Address Book...].

2. Select [Address Book List] from the list at the left of screen, and display the desired recipient in the [Address Book] list.

   • Click the [Get Addr. Info] button, and this machine starts communication and obtains the recipient information.

   • When you click [Search...], you can use a conditional search. The search results are displayed in the [Address Book] list.

   

3. Select the recipient from the [Address Book] list, then click [Add Recipients].

   • You can register up to 100 recipients.

   • To cancel a recipient, select it, then click [Delete From List].

   

4. Click [OK].

   The screen returns to the [FAX Transmission Popup] screen.

How to set: Registering sender names

1. Tap [Utility], then select [Administrator Settings].

2. Enter the password, then tap [OK].

3. Select [Fax Settings] - [Header Information] - [Sender].

4. Select a number, then select [New].

5. Enter the sender name, then tap [OK].

6. Repeat Steps 4 and 5 to complete entry of all sender names.

   • You can register up to 20 sender names.

   • To edit a registered sender name, select a sender name and tap [Edit], change the sender name and tap [OK].

   • To delete a registered sender name, select the sender name and tap [Delete], select [Yes], then tap [OK].

   • To set the default sender name, select a sender name and tap [Set as Default].

How to set: Selecting a sender name upon fax transmission

1. Load the original.

2. Tap [Scan/Fax] and select a destination.

3. Tap [Application] and select [Fax Header Settings].

4. Select a sender name to print on the fax and tap [OK].

5. Press the Start key to start fax transmission.

Operation procedure

1. Load the original.

2. Tap [Scan/Fax], then select [Job History].

3. Select a destination.

   • You can also select multiple destinations as needed.

   

4. Press the Start key to start scanning of the original.

Operation procedure

1. Open the file in the application, and click [File]. Then click [Print] from the menu.

2. Select a fax driver from [Select Printer] (or [Printer Name]) then click [Print] (or [OK]).

3. Enter the name and the fax number of the destination, then click [Add Recipients].

   • You can also specify the destination by clicking [Add from Address Book] and selecting one from registered one-touch destinations.

   • To specify more than one destination, repeat step 3.

   • To delete a destination you have specified, select the destination to delete from [Recipient List] and click [Delete From List].

   

4. Click [OK] to start fax transmission.

How to set: Registering one-touch destinations in the address book

1. Tap [Utility], then select [One-Touch/User Box Registration].

2. Select [Create One-Touch Destination] - [Address Book (Public)].

3. Select the type of destinations to register, then tap [New].

   Settings	Description
   [IP Address Fax]	Register the IP address fax destination.
   [Internet Fax]	Register the Internet fax destination.

4. Configure respective items, then tap [OK].

   Common settings	Description
   [No.]	Use the Keypad to enter the registration number for a one-touch destination. If no number is entered, the smallest number available is assigned to the destination.
   [Name]	Enter the registration name for the one-touch destination. You can enter up to 24 characters.
   [Sort Character]	Enter the same name as the one registered. You can enter up to 24 characters. You can sort destinations by registration name.
   [Index]	Select a search text. Destinations are displayed on the top screen in the fax/scan mode as sorted by index specified here. For a frequently used destination, specify the index characters and select [Favorites] at the same time. This allows you to find it more easily.

   [IP Address Fax] settings	Description
   [Destination]	Enter the host name, IPv4 address, IPv6 address, or E-mail as the destination device address.
   [Port Number]	Enter a port number.
   [Destination Machine Type]	Select whether the recipient machine supports color print.

   [Internet Fax] settings	Description
   [E-Mail Address]	Enter a destination E-mail address.
   [RX Ability (Destination)]	Select the specifications of original data that the recipient machine can receive in [Compression Type], [Paper Size] and [Resolution].

How to set: Registering a group

1. Tap [Utility], then select [One-Touch/User Box Registration].

2. Select [Create One-Touch Destination] - [Group].

3. Tap [New].

4. Configure the respective items for fax transmission, then tap [OK].

   Settings	Description
   [Name]	Enter the registration name for the group destination. You can enter up to 24 characters.
   [Sort Character]	Enter the same name as the one registered. You can enter up to 24 characters. You can sort destinations by registration name.
   [Index]	Select a search text. Group destinations are displayed on the top screen in scan/fax mode as sorted by index specified here. For a frequently used destination, specify the index characters and select [Favorites] at the same time. This allows you to find it more easily.
   [Select Destination]	Select addresses to register in the group from already registered one-touch destinations. You can select up to 500 destinations.
   [Destination List]	Allows you to view a list of one-touch destinations registered in a group.

Operation procedure

1. Tap [Job List].

2. Specify a report type in [Report Type] on the [Comm. List] tab, and tap [Selection Confirm], then press the Start key.

   • Set [Output Limit] to specify the number of transmission and reception records to print.

   

3. Tap [Close].

How to set

1. Tap [Utility] and select [User Settings].

2. Select [System Settings] - [Paper Tray Settings] - [Print Lists].

3. In [Paper Tray], select the paper tray that contains 8-1/2 11 (A4) size paper, then tap [OK].

Operation procedure: Configuring to save received faxes in a User Box

1. Tap [Utility], then select [Administrator Settings].

2. Enter the password, then tap [OK].

3. Select [Fax Settings] - [Function Settings] - [Memory RX Setting].

4. Tap [Yes], enter the password for processing faxes saved in a User Box using the Keypad, then tap [OK].

How to set: Printing faxes saved in a User Box

1. Tap [User Box].

2. From [System], select [Memory RX].

3. Enter the password, then tap [OK].

4. Select a file then tap [Print].

   • You can also long-tap the target file to display the menu icon, then drag and drop it to to get the same result.

   

5. Check the message, then tap [Yes].

   The fax is printed and automatically deleted from the Memory RX User Box.

Operation procedure

1. Load the original.

2. Tap [Scan/Fax] and select a destination.

3. Tap [Application] and select [F-Code TX].

4. Tap [ON] and enter the Confidential User Box number on the destination machine in [SUB Address], using the Keypad.

   • To display the Keypad, tap the input area for the numeral.

   

5. If a communications password is set for the Confidential User Box on the recipient machine, enter the communications password in [Sender ID] using the Keypad.

   • Tap the password entry area to display the Keypad.

   

6. Tap [OK].

7. Press the Start key to start fax transmission.

Operation procedure

1. Load the original.

2. Tap [Scan/Fax].

3. Tap [Application] and select [Polling TX].

4. Select [Normal], then tap [OK].

5. Press the Start key to start fax transmission.

   The loaded data are saved in the Polling Transmission User Box.

Operation procedure: Setting the resolution

1. Load the original.

2. Tap [Scan/Fax] and select a destination.

3. Select [Resolution], then select the desired resolution.

   • The greater the value, the finer granularity is achieved for the image.

   

4. Tap [OK].

5. Press the Start key to start scanning of the original.

   • Press the Preview key (default: Register key 4) before the Start key to check the finishing on the Touch Panel. For the procedure for checking the finish, refer to Here.

Operation procedure: Specifying image quality according to the quality of the original

1. Load the original.

2. Tap [Scan/Fax] and select a destination.

3. Tap [Application] to select [Original Type], then select an option according to the quality of the original to be faxed.

4. Tap [Close].

5. Press the Start key to start scanning of the original.

   • Press the Preview key (default: Register key 4) before the Start key to check the finishing on the Touch Panel. For the procedure for checking the finish, refer to Here.

Operation procedure: Sending a fax by relay distribution

1. Load the original.

2. Tap [Scan/Fax] and select a rely machine.

3. Tap [Application] and select [F-Code TX].

4. Tap [ON] and select [SUB Address], then enter the Relay User Box No. for the relay machine using the Keypad.

   • To display the Keypad, tap the input area for the numeral.

   

5. Tap [OK].

6. Press the Start key to start fax transmission.

Operation procedure: Sending a fax by timer transmission

1. Load the original.

2. Tap [Scan/Fax] and select a destination.

3. Tap [Application] and select [Timer TX].

4. Tap [ON], enter the time to send a fax using the Keypad, then tap [OK].

   • To display the Keypad, tap the input area for the numeral.

   

5. Press the Start key to start scanning of the original.

   The original is faxed to the destination you have set at the specified time.

Operation procedure: Sending an Internet fax

1. Load the original.

2. Tap [Scan/Fax] and select [Internet Fax] from [Direct Input].

   • If you have registered one-touch destinations for the Internet Fax function, you can select them from [Address Book].

3. Enter the E-mail address of the destination in [Address] and select a compression format, paper size and resolution supported by the recipient machine from [Receiver RX Ability].

4. Tap [OK].

5. Press the Start key to start Internet fax transmission.

Operation procedure: Sending an IP address fax

1. Load the original.

2. Tap [Scan/Fax] and select [IP Address Fax] from [Direct Input].

   • If you have registered one-touch destinations for the IP Address Fax function, you can select them from [Address Book].

3. Enter either the IP address, host name or E-mail address of the destination in [Address], the port number used for fax transmission in [Port Number], then select [Color] or [Black&White] from [Machine Type of Dest.].

4. Tap [OK].

5. Press the Start key to start IP address fax transmission.